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The "electronic newsletter herewith the e-zine" of the Eureka Association (ESE), is prepared by the ESE Communication Department. It allows constant and broad information on ESE activities in Europe and internationally, and to the various initiatives related to collaborative projects, funding opportunities, events and/or surveys about the Eureka programmes.
The newsletter is sent by email to those who explicitly requested by registering on the website. The subscription to the mailing list will allow you to receive via e-mail each new ESE Newsletter publication.
Your registration data is used only to send the newsletter and will not be disclosed to third parties.
The ESE may use the information registered (for example, surname, first name, e-mail address, etc.) on you actively, if you do not object, with the aim of sending to you relevant newsletters and information that may be interesting for you and/or your company. In special cases, you will be contacted personally. We may also use your data to send you our funding opportunities or to otherwise contact you about information and events we think may interest you.
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Eureka Association AISBL (Eureka)
Avenue de Tervueren 2, 1040 Brussels, Belgium
It explains (among other things):
- what personal data Eureka collects;
- how Eureka uses that information;
- the rights to which you are entitled, including how to access and update information.
By submitting personal data on our website, you declare that you have read and agree to this policy.
Article 1 – Overview
Eureka complies with the law of 30 July 2018 on the Protection of Individuals with regard to the Processing of Personal Data, and the European Regulation 2016/679 of 27 April 2016 concerning the protection of personal data.
Article 2 – Personal data Eureka collects
2.1 Eureka collects personal data and other information to fulfil its mission and operate its services.
2.2 Eureka collects information in the following ways:
- Registration on Eureka websites or applications.
Many of Eureka’s online services require you to sign up for a Eureka account. In this instance, Eureka asks for personal information, like your name, email address, telephone number, etc. to store with the account.
- Use of Eureka services.
Eureka collects information about the online services that you use and how you use them (e.g. when you access a platform, execute specific tasks, or view and interact with various content).
Certain information is automatically collected and stored in server logs when you use Eureka's online services or view content (i.e. details of how you used the service, search queries, your internet protocol address, device information like crashes, system activity, hardware settings, browser type, browser language and the date and time of your request).
- Cookies and similar technologies
Eureka uses various technologies to collect and store information when you visit a Eureka online service, and this may include using cookies or similar technologies to identify your browser or device. Eureka also uses these technologies to collect and store information.
Article 3 – Purposes of the treatment
3.1 Eureka assigns personal data to deliver services, such as:
- publishing experts' assessments of projects on our website, making their opinions available, and letting Eureka users access this information and the description of the projects based on the performance of a contract;
- sending messages to inform you about Eureka activities and to improve service offerings, which may include from time to time invitations to participate in polls or to answer tests or enquiries, based on your express and prior consent.
You have no obligation to provide your personal data, but you must be aware that the provision of specific services is impossible when you object to the processing of such data.
3.2 Eureka also uses the collected information from its services to provide, maintain, protect and improve them, to develop new ones and to protect Eureka and users. Eureka also uses this information to offer you tailored content, like giving you more relevant search results.
3.3 When you contact Eureka, a record of communication is kept, helping solve any issues you might be facing.
3.5 Eureka processes personal information on servers that may be located outside the country where you live.
Article 4 – Access by third parties
Eureka does not share personal information with companies, organisations and individuals
outside of the Eureka network unless one of the following circumstances applies:
4.1 With your consent.
Eureka will share personal information with companies, organisations or individuals outside of the Eureka network when you consent to the sharing of any sensitive personal information.
4.2 With Eureka programme officers and domain administrators.
Eureka accounts are managed by a programme officer and by domain administrators who provide technical user support.
Eureka restricts direct access to personal data to members of the Eureka network (including national project coordinators and experts), and where relevant to the European Commission. These individuals are bound by confidentiality obligations and may be subject to discipline, including termination and criminal prosecution if they fail to meet these obligations. As far as possible, inside the Eureka network, the access to personal data is limited to what is strictly necessary.
If you have a Eureka expert account, your name, CV and mission availability may also be displayed to expert selection panels.
Eureka can give access to personal data to collaborators when a similar level of protection is contractually guaranteed.
4.3 For legal/ regulatory reasons.
Eureka will share personal information with companies, organisations or individuals if that access, use, preservation or disclosure of information is reasonably necessary to:
- meet any applicable law, regulation, legal process or enforceable governmental request;
- enforce applicable terms of service, including investigation of potential violations;
- detect, prevent, or otherwise address fraud, security or technical issues;
- protect the rights, property or safety of Eureka, Eureka users or the public if required or permitted by law.
The reorganisation or the total or partial transfer of the activities of Eureka (in the context of which it would reorganise, transfer or cease its professional activities) or the bankruptcy of Eureka could mean the transfer of personal data to new entities or new third parties exercising all or part of the business activities of Eureka.
In exceptional cases, it may be necessary for Eureka to disclose personal data pursuant to a court injunction or to comply with mandatory regulations or legislation.
If necessary, Eureka will make reasonable attempts to inform you in advance, subject to the limits provided by law.
Article 5 – Duration of treatment
5.1 Eureka stores and processes personal data for the period necessary depending on the purpose of the processing and the contractual relationship between you and Eureka.
Article 6 – Your rights
6.1 Right of access and consultation.
You have the right to know (at any time and for at no charge) your personal data, as well as the way Eureka uses it.
6.2 Right of rectification, erasure and limitation.
You are free to communicate (or withhold) personal data to Eureka. You also have the right to ask Eureka to rectify, complete or delete personal data. You acknowledge that in case of refusal of communication or request for deletion of personal data, some services will no longer be delivered.
You may also request to limit the processing of personal data.
In the case that the information you provided becomes out of date, you are free to notify Eureka, and the information will be rectified within a reasonable time and in accordance with legislative requirements.
6.3 Right of opposition.
You also have the right to object to the processing of personal data for serious and legitimate reasons.
You always have the right to refuse the processing of personal data for direct marketing purposes.
6.4 Right of free transfer of data.
You have the right to obtain personal data that Eureka has processed in a structured, usual and computer-readable form and/or to transfer it to other processors.
6.5 Right of withdrawal of consent.
If the treatment is based on prior consent, you have the right to withdraw that consent.
If at any time after giving personal information you decide that you no longer wish Eureka to hold or use this information, you are free to notify Eureka and the information will be removed within a reasonable time and in accordance with legislative requirements.
6.6 Exercise of your rights.
You can exercise your rights by contacting Eureka for this purpose by sending an email to email@example.com or by post addressed to:
Eureka Association AISBL (Eureka)
Avenue de Tervueren 2, 1040 Brussels, Belgium
A copy of your identity card will be requested to limit the risk of identity theft.
Eureka may decline to process requests that are unreasonably repetitive or systematic or that prevent Eureka from fulfilling services, contractual obligations, or legal duties, which could impose unreasonable constraints, or put at risk the privacy of others, or for which access is not otherwise required.
6.7 Automatic decisions and profiling.
The processing of your personal data is not profiled. Eureka does not subject you to automatic decisions.
6.8 Right to file a complaint.
You have the right to file a complaint to the Data Protection Authority:
Rue de la Presse 35, B-1000 Brussels
tél. +32 (0)2 274 48 00
This complaint does not prejudice proceedings in a civil court.
If you suffer damages as a result of the processing of personal data, you may bring legal action for damages.
Article 7 – Security and confidentiality
7.1 Eureka has developed technical and organisational appropriate security measures to prevent the destruction, loss, falsification, alteration, unauthorised access or misrepresentation of personal data to third parties, as well as any other unauthorised processing of such data.
7.2 Eureka can under no circumstances be held liable for any direct or indirect damage resulting from the wrongful or unlawful use of personal data by a third party.
7.3 You must always follow the security instructions, particularly by preventing any unauthorised access to your username and password. You are solely responsible for the use of the website from your computer, IP address and credentials and their privacy.
Article 8 – Cookies
8.1 A cookie is a small file sent by the server of the website (and installed on the hard disk of your computer) that allows Eureka to distinguish your usage preferences from those of other users of the website and helps Eureka to offer you a better user experience.
8.2 During your first visit to the website, you will be asked to accept or refuse the installation of these cookies on the pop-up window displayed on your screen.
You can also refuse or block cookies by changing the configuration settings of your navigator. Disabling cookies may prevent you from using certain features of the website.
9.3 Prior versions of this policy are kept in an archive for your review.
Eureka takes appropriate measures to prevent, detect and correct irregularities and fraud.
This whistleblowing policy is intended to encourage you to report fraud or irregularity in the management, implementation or use of public funds. Any irregularity or fraud can be reported, regardless of its magnitude and significance.
The reporting can be anonymous and will be treated confidentially. All claims will be addressed and investigated with no negative repercussions for whoever raises a concern in good faith.
You can report a suspected irregularity or fraud by sending an email to firstname.lastname@example.org or a letter to this address:
Avenue de Tervueren 2