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External Evaluation Coordinator position Business Analyst position Learn about our Traineeship programme
External Evaluation Coordinator
As part of a small, international and dedicated team you will take on the responsibility for the management and coordination of the Eureka remote expert community and the maintenance and further development of the Eureka Expert Database (EED) and its interface with the central Eureka Evaluation Process and Project Management platforms.
Eureka has over the years established a community of several thousand international experts within a wide range of technological fields. These experts are called upon to evaluate project proposals received through the Eureka programmes. The experts are all registered and made available through a dedicated IT platform and database. The qualitative management of the experts community and database is essential for the success and quality of the Eureka funding programmes. The biggest programme and user of the external evaluators is the co-funded European Partnership between Eureka and the European Commission called the Innovative SMEs programme with two strands, namely Eurostars3 and Innowwide. The database is also used for national calls and programmes as a service to the Eureka members.
We are looking for a proactive, self-driven and dynamic professional, with a keen interest and preferably with prior experience in programme evaluation, to join our team and take on these responsibilities.
Duties and responsibilities:
- Act as the primary contact point for applicants, experts, and the Eureka network to guide project applications through the Eureka evaluation process in the interface with the EED and associated Eureka project management platforms.
- Review of profiles of technical experts applying to enter the EED, checking these against standard criteria, requesting further information if necessary and performing necessary updates relating to invalid or outdated profiles.
- Liaise with other services in the Eureka Secretariat and Eureka countries to ensure the efficiency and quality of the EED and explore further development options.
- Explore possibilities for expanding the use of the EED beyond Eureka programmes as a service to national funding bodies.
- Implement a methodology to ensure the quality of the assessments provided by the experts across all different Eureka programmes.
- Liaise with the IT, communication and financial teams within the Eureka Secretariat to ensure that evaluation and financial processes are delivered effectively and following deadlines, contributing to the continuous analysis of programme processes, identifying areas for improvement, implementing changes.
- Performing the role in accordance with the organisation’s strategy of quality and risk management.
- Participating in and presenting Eureka’s programmes at external events.
- Assisting and contributing across different activities / domains of Eureka’s programmes and its projects, in support of colleagues during periods of high workload.
Education and experience
- A level of higher education corresponding to a bachelor's degree in a relevant field of study, preferably with a master's degree
- Relevant professional experience of at least two years
- Preferably experience from project evaluation and database management
- Experience working with survey tools and statistical software would be an asset.
Personality and skills
- A positive, flexible and highly motivated team player, with the ability to work independently, manage deadlines and focus on results.
- An ability to produce and present analysis of both qualitative and quantitative data.
- An exceptional administrator, well organised and able to multitask.
- As a member of a multinational team: sensitivity to cultural differences.
- Fluent in English, written and spoken.
- Fully conversant with Office 365, particularly Microsoft Excel.
- Experience working with survey tools and statistical software preferred.
What we offer you
- A full-time position with an open-ended contract.
- A competitive salary, taking into account educational level and previous professional experience.
- Attractive benefits, including homeworking two days a week, additional holidays, pension plan and hospitalisation insurance, free public transport to commute to the office, meal vouchers, etc.
- An international and dynamic team of roughly 35 employees from 16 different countries.
- Eureka strongly lives by the values of trust, transparency, passion, creativity, autonomy, collaboration, work-life balance and diversity across all our teams and our whole network of customers and partners.
- A nice and modern working environment, close to the centre of Brussels and the European quarter and easily reachable by public transport (Merode).
Applicants must be legally entitled to work in the European Union.
The selected candidate should be available to start as soon as possible.
Application and closing date
Please send you CV and motivation letter, completing the application form via the online APPLY button.
By sending an application, candidates give their consent to their diplomas and references being verified.
The Eureka Association is an equal opportunities employer.
Closing date: Monday 17 April 2023, 5pm Brussels time
ApplyBusiness Analyst
As part of a small, international and dedicated team you will take on the business analysis for applications internally developed in an Agile environment.
Eureka has been developing a funding management web platform for following up on projects from when they are submitted until they are finalised and we can measure their impact on the economy. This management platform has been implemented for a single funding programme so far, but with your help, we will integrate additional funding programmes to create a unified experience across all the programmes Eureka supports.
Apart from this platform, there are secondary specialised platforms that will require further improvements, as well as potential new development projects where we need your skills.
We are looking for a proactive, self-driven and dynamic professional, who’s good at translating business needs into clear requirements, to join our team and take on these responsibilities.
Duties and responsibilities:
- Work with users and stakeholders to elicit, analyse, document and communicate business needs through e.g., interviews, walk-throughs, modelling, etc.
- Develop and document business and functional requirements, use cases and business process flows
- Participate in design and testing activities
- Develop and document business rules and test cases
- Work with the project team to ensure that the project meets business requirements
- Act as the primary contact point for business requirements with colleagues in the IT team
- Translate technical and architectural issues so that project/programme stakeholders can understand and make effective decisions
- Validate released features to be compliant with requirements and user expectations
- Define project scopes, current situations and desired project outcomes in collaboration with the project manager and product owner
- Find root causes for problems, possible optimisations and propose solutions in existing and future processes
- Thoroughly document and communicate outcomes of efforts
Education and experience
- A level of higher education corresponding to a bachelor's degree in a relevant field of study, preferably with a master's degree
- Relevant professional experience of at least two years
- Practical and/or conceptual knowledge of software development
- Knowledge of database usage and SQL
- Experience with modelling tools
- Experience in an Agile environment
Personality and skills
- A positive, flexible and highly motivated team player, with the ability to work independently, manage deadlines and focus on results
- As a member of a multinational team: sensitivity to cultural differences
- Able to challenge ideas and views of stakeholders in a cross-cultural work environment
- Fluent in English, written and spoken
- Exceptional analytical and conceptual thinking skills
- Good time-management skills
- Excellent people skills
What we offer you
- A full-time position with an open-ended contract
- A competitive salary, taking into account education level and previous professional experience
- Attractive benefits, including homeworking two days a week, additional holidays, pension plan and hospitalisation insurance, free public transport to commute to the office, meal vouchers, etc.
- An international and dynamic team of roughly 35 employees from 16 different countries
- Eureka strongly lives by the values of trust, transparency, passion, creativity, autonomy, collaboration, work-life balance and diversity across all our teams and our whole network of customers and partners
- A nice and modern working environment, close to the centre of Brussels and the European quarter and easily reachable by public transport (Merode)
Applicants must be legally entitled to work in the European Union.
The selected candidate should be available to start as soon as possible.
Application and closing date
Please send you CV and motivation letter, completing the application form via the online APPLY button.
By sending an application, candidates give their consent to their diplomas and references being verified.
The Eureka Association is an equal opportunities employer.
Closing date: Monday 24 April 2023, 5pm Brussels time
ApplyEureka Traineeship programme
Hybrid office/home - Brussels (Etterbeek), Belgium
In autumn 2022, the Eureka Secretariat launched its traineeship programme.
Our objective is to offer traineeships to university students or recent graduates and provide the opportunity to learn about the Eureka initiative and its activities. The trainees will put into practice the knowledge they acquired during their studies, while the Eureka Secretariat will benefit from their valuable support.
The traineeship programme will have two rounds annually - one starting in February and the other in September, recruiting four candidates each for a duration of 5 months.
What is Eureka?
Eureka is the world’s biggest public network for international cooperation in R&D and innovation, with more than 45 countries in Europe and beyond, in addition to the European Commission. They cooperate in organising and funding programmes where companies and other organisations can apply for funding and support for their international R&D projects. What is unique about Eureka programmes is that the public funding is particularly focussed on projects involving small and medium-sized enterprises (SMEs) that collaborate beyond borders to produce innovative products, processes, or services and commercialise them, with resulting socio-economic benefit.
Eureka collaborates very closely with the European Union. To this day, Eureka remains the only initiative of its kind committed to a ‘bottom-up’ principle, ensuring that any R&D project with an excellent business plan and civilian purpose can receive the support it deserves, regardless of its technological nature or the types of organisations involved.
The Eureka Secretariat in Brussels (Etterbeek) is the central support unit for the network. With a strong international team of around 35 staff members, the Eureka Secretariat centralises all Eureka project information and undertakes communications, data analysis, impact assessment and network development activities.
The Eureka Secretariat is responsible for the implementation of the Eurostars and Innowwide programmes, dedicated to highly innovative SMEs and co-funded by Eureka countries and the European Union as part of the Horizon Europe framework programme.
The Eureka Secretariat collects and distributes information on projects, manages the project database, develops and maintains a centralised programme management platform, assists the various constituent bodies in the evaluation and monitoring of projects and works jointly with national and regional authorities to raise the visibility of the network, its portfolio of programmes and the impact of its projects.
Eureka Traineeship programme
Operations
Traineeships
The trainees will be part of one of the small and dedicated teams listed below, and will quickly progress under the guidance and support of colleagues. They will work on specific tasks and topics of relevance to the Eureka network and the Secretariat.
The Eurostars team
Eurostars is the largest international funding programme for SMEs wishing to collaborate internationally on R&D projects that create innovative products, processes or services for commercialisation. The team running the programme counts eight staff members and they coordinate all stages of the programme. The trainee in this team will take part in the evaluation processes and the monitoring of a portfolio of R&D projects involving companies from across Europe and beyond.
The following qualifications and skills would be an advantage:
- Qualification in business studies, international relations, European studies, political science, project management or economics
- Analytical thinking with the ability to handle both qualitative and quantitative data
- Service minded and a team player
- Methodical with administrative work - well organised and able to multitask
The Global Programmes and Corporate Activities team
This team is behind the Network projects, Globalstars, Innowwide, Clusters and Investment Readiness programme. It is also responsible for running the Eureka expert database which is central to the evaluation of Eureka project applications.
Working in this team, you will contribute to the development and implementation of these programmes.
The role offers an introduction to public administration, research funding and international cooperation.
The following qualifications and skills would be an advantage:
- Qualification in business studies, international relations, European studies, political science, project management or economics.
- Analytical thinking with the ability to handle both qualitative and quantitative data.
- Being service-minded and a team player.
- Exceptional administration work - well organised and able to multitask.
In general, the trainee needs to demonstrate that they have a(n):
- Service-oriented attitude
- Reliable and organised approach to collaboration
- Sensitivity to cultural differences and ability to act with diplomacy
- Positive and flexible approach
- Highly motivated, team-player mindset, but also the ability to work independently and manage their own deadlines
- Excellent command of Office 365 software, particularly Excel and/or other data management tools
- Fluency in English, written and spoken, as the language of communication at Eureka
Eligibility
Traineeships are open to anyone who is legally entitled to work in Belgium and has post-secondary education of at least three years, attested by a diploma. In exceptional cases, the traineeship may be open to students who are still currently enrolled.
Work conditions
- Bachelor’s/Master’s graduates will be employed via a professional immersion agreement (Bruxelles Formation[1]/VDAB) and will receive an indemnity of 977.50 EUR gross/month (21 years and over) – index 2023.
- Students still enrolled will receive an indemnity depending on and via their university faculty’s agreement for students doing an internship as part of their curriculum.
- All trainees receive meal vouchers worth 8 EUR per worked day, a 148 EUR/month net homeworking allowance, and reimbursement for costs related to travel by public transport between home and the office
- All trainees can work on a hybrid basis, combining home and office work, as part of our flexible working policy.
Application and closing date
- Please apply for this post by sending your curriculum vitae and motivation letter and completing the application form via the online APPLY button.
- Clearly mention if:
- you apply for the September 2023 traineeship only
- you apply for the February 2024 traineeship only
- you are open to either period
- By sending an application, candidates give their consent to their diplomas and references being verified.
- Closing date: Monday 10 April 2023 17:00 Brussels time.
- Applications received after the closing date will not be considered.
- Candidates shortlisted for interview will be contacted within one month of the application deadline. Only applicants selected for interview will be contacted.
Communications
Traineeship
The communications trainee will be part of a small and dedicated team and will quickly progress under the guidance and support of colleagues. They will work on specific tasks and topics of relevance to the Eureka network and the Secretariat.
Communications team
To work within the communications team, you can expect to be involved in working together to devise social media campaigns, maintaining and adding content to our website, learning about how to optimise online content for search engines (SEO), co-creating promotional material including video content, drafting presentations, editing documents and much more. The following qualifications and skills would be an advantage:
- Qualifications in the fields of communication (including writing for different media and targets and picture research)
- Creativity and adaptability to rapid change
- Excellent time and project management skills
- Experience of writing for the web and use of content management systems
- Experience of using social media for business purposes would be an advantage.
In general, the trainee needs to demonstrate that they have a(n):
- Service-oriented attitude
- Reliable and organised approach to collaboration
- Sensitivity to cultural differences and ability to act with diplomacy
- Positive and flexible approach
- Highly motivated, team-player mindset, but also the ability to work independently and manage their own deadlines
- Excellent command of Office 365 software, particularly Word, Excel, Outlook. Experience with Adobe Creative Cloud applications, Figma, Canva and similar visualisation applications would be advantageous
- Fluency in English, written and spoken, as the language of communication at Eureka
Eligibility
Traineeships are open to anyone who is legally entitled to work in Belgium and has post-secondary education of at least three years, attested by a diploma. In exceptional cases, the traineeship may be open to students who are still currently enrolled.
Work conditions
- Bachelor’s/Master’s graduates will be employed via a professional immersion agreement (Bruxelles Formation[1]/VDAB)) and will receive an indemnity of 977.50 EUR gross/month (21 years and over) – index 2023.
- Students still enrolled will receive an indemnity depending on and via their university faculty’s agreement for students doing an internship as part of their curriculum.
- All trainees receive meal vouchers worth 8 EUR per worked day, a 148 EUR/month net homeworking allowance, and reimbursement for costs related to travel by public transport between home and the office
- All trainees can work on a hybrid basis, combining home and office work, as part of our flexible working policy.
Application and closing date
- Please apply for this post by sending your curriculum vitae and motivation letter and completing the application form via the online APPLY button.
- Clearly mention if:
- you apply for the September 2023 traineeship only
- you apply for the February 2024 traineeship only
- you are open to either period
- By sending an application, candidates give their consent to their diplomas and references being verified.
- Closing date: Monday 10 April 2023 17:00 Brussels time.
- Applications received after the closing date will not be considered.
- Candidates shortlisted for interview will be contacted within one month of the application deadline. Only applicants selected for interview will be contacted.
Strategy and Data Analysis
Traineeship
The trainee will be part of a small and dedicated team and will quickly progress under the guidance and support of colleagues. They will work on specific tasks and topics of relevance to the Eureka network and Secretariat.
Strategy and Data Analysis team
Within this team, there are two distinct work areas: strategy and business development, and data analysis and impact.
To work within strategy and business development, you can expect to be involved in policy analysis and briefings and the development of future programmes and initiatives. The following qualifications and skills would be an advantage:
- Qualification in business studies, political science or economics
- Excellent drafting and presentation skills
- Analytical and result-oriented thinking
- Understanding of the European innovation funding landscape
To work within data analysis and impact, you can expect to work closely with our data analyst on providing impact assessments of our programmes. The following qualifications and skills would be an advantage:
- Qualification in quantitative methodology and data analysis
- Experience with impact assessment
- Excellent command of MS Excel
- Experience with business intelligence applications or SQL would be an advantage.
In general, the trainee needs to demonstrate that they have a(n):
- Service-oriented attitude
- Reliable and organised approach to collaboration
- Sensitivity to cultural differences and ability to act with diplomacy
- Positive and flexible approach
- Highly motivated, team-player mindset, but also the ability to work independently and manage their own deadlines
- Excellent command of Office 365 software, particularly Excel and/or other data management tools
- Fluency in English, written and spoken, as the language of communication at Eureka
Eligibility
Traineeships are open to anyone who is legally entitled to work in Belgium and has post-secondary education of at least three years, attested by a diploma. In exceptional cases, the traineeship may be open to students who are still currently enrolled.
Work conditions
- Bachelor’s/Master’s graduates will be employed via a professional immersion agreement (Bruxelles Formation[1]/VDAB) and will receive an indemnity of 977.50 EUR gross/month (21 years and over) – index 2023.
- Students still enrolled will receive an indemnity depending on and via their university faculty’s agreement for students doing an internship as part of their curriculum.
- All trainees receive meal vouchers worth 8 EUR per worked day, a 148 EUR/month net homeworking allowance, and reimbursement for costs related to travel by public transport between home and the office
- All trainees can work on a hybrid basis, combining home and office work, as part of our flexible working policy.
Application and closing date
- Please apply for this post by sending your curriculum vitae and motivation letter and completing the application form via the online APPLY button.
- Clearly mention if:
- you apply for the September 2023 traineeship only
- you apply for the February 2024 traineeship only
- you are open to either period
- By sending an application, candidates give their consent to their diplomas and references being verified.
- Closing date: Monday 10 April 2023 17:00 Brussels time.
- Applications received after the closing date will not be considered.
- Candidates shortlisted for interview will be contacted within one month of the application deadline. Only applicants selected for interview will be contacted.