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Dev. Of a next generation evaluation module for complete tender management software that enables full e-procurement

The aim is to develop a state-of-the-art evaluation module that will enable eu public and private sector users to manage evaluations of all type of tenders, while increasing quality and speed of evaluation, reducing costs, and also increase transparency and traceability in tender evaluations.

The applicant companies have the ambition to create an advanced evaluation module for Complete Tender Management (CTM) software that will enable European users within public and private sectors to conduct the full tender process within one software tool completing also the evaluation and awarding processes (and not exiting one tool in order to allow the desired evaluation to be done "offline" as typically done today as current tools are not easy enough to use nor flexible enough to support what is required, particularly in higher value tenders). By successfully combining advanced and wide covering families of functions and formulas, an easy-to-use user interface and a high level of flexibility in process design, the evaluation module will establish new state-of-the-art on the market, enabling the full tender process to be carried out in the majority of tenders, thus enabling increased quality, speed and automation in tender evaluation process, while at the same time reducing costs. The module will be designed so that it can accommodate the necessary requirements in both small and large tenders. Since submission of tender responses and the evaluation can be done within the same software tool, transparency and traceability in the evaluation process will be increased and the risk of manual errors will be decreased. Government procurement is defined as awarding of contracts for public works and for the purchase of goods and services by public authorities. Across the European Union, government procurement accounted for an average of almost 14 per cent of EU GDP in 2013. Procurement of goods and services by the European Union public sector is estimated at EUR 1.8-2.4 trillion per annum. The magnitude of these figures clearly shows the importance of achieving cost-efficiency and full traceability in the government tendering processes and public procurement. Because of its importance in the European single market, public procurement has been the subject of increasing European regulation since the 1970’s. Since then, EU policy makers strive to come up with the best procurement procedure that would maximize efficiency in these complex processes. Transparency and globalisation are foundations of these efforts, and they are to be achieved by pan-European availability of tender information. However, due to far from uniform and sometimes weak implementation of EU law by national governments, on average only approx. 15% of governmental calls to tender are published. For that reason government procurement has been often called "the weakest link in the common market". The European Commission believes that the solution to integrating government procurement into the single market lies in electronic procurement (e-procurement; EP) – use of electronic means in purchasing operations. E-procurement has been gradually implemented in the EU for over a decade. The rules applicable to e-procurement are laid down in European directives (2004). After their revision in 2014, national governments have committed to implementing full e-procurement processes until 2018. So far, digitalisation of procurement processes has not yet delivered on its promise, due to the lack of sufficiently streamlined, flexible and user-friendly IT solutions. Even though the online submissions to tenders by suppliers are becoming more and more common, most evaluations by contracting authorities are still done on paper or on authority client machines, thus not catering for any greater efficiency, yet evaluation makes up to 50% of the process cost on the authority tendering process. There have been a number of challenges when introducing e-procurement solutions - poor user experience and usability, lack of advanced functionality to handle the vast amount of tender information and data, and a lack of flexibility in designing and structuring the evaluation process according to the needs and demands of the specific procuring organisation. Mandating e-submission (part of 2014 directives) will force also that part of the process to be done electronically, but it will not helt realising the gains obtainable in evaluation. The ADEVMO project is therefore market driven and has its origin in the needs communicated by public authorities and private organisations obliged to realize their purchases through tenders. The module will be integrated to EU-Supply’s existing EP system, based on a SaaS (Software as a Service) model. Introduction of such a solution will comply with the new EU directives, but also enabling full evaluation and award to also be carried out efficiently online. The contracting authorities act as the driving force of innovation. The willingness to pay for the new solution has been confirmed by personal contacts with potential customers. The project will be conducted by a consortium of two companies from Sweden (EU-Supply) and the Netherlands (CTM Solution). The anticipated timeframe for project realization is 02.11.2015 – 02.02.2017.
Acronym: 
ADEVMO
Project ID: 
10 343
Start date: 
02-11-2015
Project Duration: 
15months
Project costs: 
430 000.00€
Technological Area: 
e-Government
Market Area: 
Computer Software

Raising the productivity and competitiveness of European businesses through technology. Boosting national economies on the international market, and strengthening the basis for sustainable prosperity and employment.