Eurostars library and guidelines

Eurostars is part of the European Partnership on Innovative SMEs. The partnership is co-funded by the European Union through Horizon Europe.

Funding rules

Eligibility criteria

Submission platform

Eurostars is part of the European Partnership on Innovative SMEs. The partnership is co-funded by the European Union through Horizon Europe.

Presentation

Webinar

• Eligibility guidelines
• Redress procedure
• Guidelines for participants
• Request for changes and request for changes form (two documents)
• Guidelines for the online submission of project progress reports and final reports (Nov 2020)
• Project progress report and final report (after 2016)
• Project progress reports (prior to 2016)
• Final reports and market impact reports (prior to 2016)
• Ethics guidelines for participants
• Consortium agreement skeleton

We've answered questions about our Eurostars programme for projects submitted after 2021. These are questions that have been submitted to the helpdesk and/or asked during webinars.

I have questions about my Eurostars project application. Who should I contact and how?

If you have questions about national funding rules, contact your national funding body using our contact form.

If you have questions about Eurostars eligibility criteria or your consortium, contact the Eureka Secretariat by emailing: applications@eurostars-eureka.eu. Please state your project number if you have already submitted your application or begun applying.

If you have questions about our project management platform, fill in the contact form in the platform itself.

Can I already look at the questions in the application form to help me prepare my Eurostars project application?

Yes, you can find an application form in word format here and in our Eurostars library. Click on "Guidelines for projects submitted since September 2021" and find the file titled "application form in Word format".

Where can I find information about my national funding body, funding rules and national eligibility criteria?

Your national funding rules are updated regularly on the Eurostars funding rules tab, and your national eligibility criteria can be found on the Eurostars eligibility criteria tab. Select the country your organisation is based in. For more detailed information, you can also contact your national funding body using our contact form.

How do I start my Eurostars application?

The innovative SME leading your project must register on our project management platform and open a new application by creating an account and choosing the Eurostars call for projects.

I applied to Eurostars before, but my project was not approved or funded. Can I submit the same application again?

Yes, you can submit your application again as long as it meets all eligibility criteria. Please read the Eurostars eligibility criteria carefully.

Are all Eurostars eligibility criteria equally important?

Yes, all Eurostars eligibility criteria are equally important and need to be fulfilled for your project application to be eligible.

Which countries are Eurostars countries?

There are 37 Eurostars countries: Austria, Belgium, Bulgaria, Canada, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Israel, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Romania, Singapore, Slovakia, Slovenia, South Africa, South Korea, Spain, Sweden, Switzerland, Türkiye and the United Kingdom.

Can a startup participate in a Eurostars project?

Yes, startups can participate in a Eurostars project. Contact your national funding body using our contact form to find out if you are eligible to receive national funding, as there could be specific national rules for startups.

I have submitted my Eurostars project application. When can we start? Can we change the project’s start date later on?

Your project must start after you receive your evaluation results. Declare your project’s start date in your application. You can change your proposed start date when you submit your consortium agreement.

Do I need to submit two applications: a Eurostars and national application?

You and your project partners must submit a (collaborative) Eurostars application via our project management platform. You may have to submit another (individual) application to your national funding body.

Can the whole Eurostars application be completed by the main partner?

No, the main partner can complete most questions alone, but not the questions in the section titled Your organisation. Each partner needs to complete this section individually.

Can I participate in multiple Eurostars projects at one time? Can I submit more than one application for a call for projects? Can the innovative SME be the main partner in multiple projects at a time?

Yes, you can participate and be the main partner in multiple Eurostars projects simultaneously, and you can submit more than one application in the same call for projects. Contact your national funding body using our contact form before you consider participating in or leading multiple projects at a time.

What happens if my Eurostars project has received a positive evaluation, but one country does not have money to fund one of our project partners? Can our Eurostars project still go ahead?

Yes, your Eurostars project can go ahead if the project partner that has not received funding can finance their entire participation. The organisation must submit a self-funding declaration.

Is there a maximum budget for Eurostars projects? What is the average budget?

There are no limits for your total project budget, but there could be national funding limits for each participant. Contact your national funding body using our contact form for details. The average budget for Eurostars projects is 1.5 million euro.

What percentage of Eurostars applications receive public funding?

Approximately 30% of Eurostars applications receive funding.

How frequent are Eurostars calls for projects?

We expect to organise two Eurostars calls for projects each year. We announce calls for projects on our website, in our newsletter and on our social media channels.

How can I access my Eurostars project information?

Log into our project management platform using the email address and password you used during your project application.

If you have forgotten your password, click on “need help signing in, creating an account or starting a new application?” and select that you have forgotten your password. In this section you can also create a new account or application.

What reports do I need to complete for my Eurostars project and when?

Every consortium must complete project progress reports every six months and a final report at the end of your project. These reports are completed on our project management platform.

Our project management platform automatically generates project progress reports every six months whilst your project is running. All partners will be notified by email when you must complete a project progress report.

Individual final reports will be generated for your project once the main partner indicates that one or all partners have finished their work on the project.

You may also have to report information to your national funding body.

How do I know if I have a task I need to complete for my Eurostars project?

When you have a new task to complete, you will receive an email notification with a link to access the task. Either click on that link or log into our project management platform and access e.g., your project progress report. The report you need to complete will appear as “to be completed”.

I received an email about a project progress report task. What should I do?

Log into our project management platform to access your project progress report. Complete all the questions under all tabs and mark the sections as complete.

When you receive the email with your task, you will have four weeks to complete your project progress report.

Do I have to fill in the report in a specific order?

No, you can complete the report in any order, just make sure to save as you go and mark fields as complete when you have finished filling them in.

Who should complete the partner section in our project progress report?

If you are the main partner in your project, you must complete part one of the project progress report and assign partner sections to your project partners (and to yourself to complete) in part two.

The partner section and your project partners’ tasks will only be visible and accessible to them once you have assigned the section.

If you are a project partner, you must complete the partner section in part two of your project progress report once it has been assigned to you on our project management platform. The main partner can also complete your partner section on your behalf.

Who should submit our project progress reports? All project partners or only the main partner?

Once all fields and sections (including all partner sections) of your project progress report have been filled in and marked as complete, the main partner needs to log into our project management platform to submit the report on behalf of the consortium.

I have completed my project progress report. What do I do next?

After completing both your partner section and your whole project progress report, click on “submit”. Do not confuse this with the “save and return” button.

Once you have submitted your project progress report, the status of your report will change from “to be completed” to “pending”.

Why can’t I submit my project progress report?

If you cannot submit your project progress report, you may have left a question or a partner section unanswered. Check that all the fields in the form are filled in and marked as complete. If you cannot answer a question, you must still write N/A in the text box. When you have completed the report, you will be able to click on “submit”.

I submitted my project progress report, but I received an email saying I must redo the task. Why am I receiving this email?

Your project progress report has been reviewed and contains mistakes or inconsistencies. You will receive a notification by email with feedback from us. Please log into our project management platform to make the revisions we have requested and click on “submit”.

If I am asked to resubmit my report, where can I find feedback of what I need to improve?

You will receive an email with comments about the content in your report.

My Eurostars project has finished. Where can I find the final report?

A final report will be generated for your project once the main partner indicates that one or all partners have finished their work on the project.

Individual final report(s) will be generated for the partner(s) that have completed all activities in your project.

Who should submit a final report? Every participant or only the main partner?

All project participants must fill in a final report individually. You must submit your report even if you self-funded your project costs. When you have completed your final report, click on “submit”.

Can I keep copies of my reports?

Yes, you can download a pdf file of your project progress report when you submit it, and you can download a copy of your final report in pdf format once it has been approved.

Can I change my organisation’s contact for my Eurostars project?

Yes. To change your contact details, go to “project team” on our project management platform and modify your contact details.

I need to change an aspect of my Eurostars project. How do I do this?

To make a change to your Eurostars project, access your project on our project management platform and click on “request for change”. You will be able to request to make a change to your project. Soon after, we will review your request and approve or decline it.

If you have more questions, please contact projects@eurostars-eureka.eu.

Where can I find guidelines about completing and submitting reports or requesting changes?

You can find all our Eurostars programme guidelines here.